Stop guessing
your capacity
Real-time visibility into every classroom, every ratio, every waitlist — so you can enroll with confidence.
Enhance your capacity & enrollment planning.
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Learn how KiddoGrid can help with childcare capacity & enrollment planning
Classroom health at a glance
The moment something needs attention, the dashboard lights up with a clear alert. No digging, no guessing—KiddoGrid keeps every classroom on your radar in real time.
See spot availability, months out
The view most Directors live in. One block per room, one column per month, and every child placed in a numbered seat — the spreadsheet you probably keep by hand, kept up to date for you. Switch between 3, 6, 9 and 12 month views, and filter to a single room when you're planning space availability.
Age-out & transition forecast
Forecasting shows upcoming transitions & exits. Each line names the child, the date, and the move — "ages out of room → moves to Toddlers", or "ages out of program" for a child with no room left to enter. Look ahead 30, 60, 90 or 120 days, and filter to one room.
Projected Revenue
The same projection again, this time priced. (Admins only) Each room shows the tuition it brings in for that month, with the children and teachers behind the figure beneath it. The bottom row takes your payroll and fixed costs off the total to give the centre's bottom line. Above the table sits the figure most directors are really after. It's how many children you need to break-even.
Staffing Needs
Forecasting how many adults each room needs, month by month.is laid out for you in a simple table so you can plan ahead. A figure is highlighted when that room needs more adults than it did the month before. That is the month somebody has to have been hired by — which is the whole reason to read this forward rather than one day at a time..
Job Applications
Your center has its own online Application for Employment. A job-seeker opens your link, fills it in on a phone, tablet or computer — no account or password needed — and presses Submit application. It arrives in your Job Applications tab, where you can read it, sort it, add your own comments and print it.
New Families
After a tour, a family fills in your center's New Family Intake Form online — on their own phone from a link you send them, or on your front-desk tablet. Each form arrives in the New Families tab where you fill in the office details, print it, and put the child on the waitlist or enroll them with one click.
Room Management Made Effortless
KiddoGrid makes it easy to structure your entire center with precision. Create and manage rooms by age group, set capacity limits, define staff‑to‑child ratios, and assign weekly, bi-weekly, or monthly tuition rates — all from a single streamlined interface.
“KiddoGrid has completely changed how we plan at Chubby Cheeks. We’re finally running with fewer empty seats and no spreadsheet chaos. The platform gives us clear visibility into our rooms, ratios, and enrollment trends — all without replacing the systems we already use. It’s truly the planning layer we’ve been missing.”
— Chubby Cheeks Early Education Center, Delaware, Ohio
